Card Destruction for Data Security

May 19,2023

Paper CD Credit Card Shredders for Data Destruction

Card destruction is equally important as card protection.

A small card can open many doors (both physical and virtual) for your company, and you don't want outsiders to pass through these doors. Even expired credit cards can allow thieves to enter corporate financial accounts that you don't want them to own. Therefore, business leaders have reason to be concerned about the management of company cards and have many regulations on how employees use company cards.

For example, if an employee loses their ID card multiple times, you may take disciplinary action because you cannot let the employee accidentally misplace the card that anyone can use to enter your office. You may also have appropriate safeguards to ensure that employees who can use company payment cards do not use these cards for personal purchases. Anyone who wants to continue working for you must comply with the standards you have set for the company card.

Although employees' files, hard drives, payment cards, ID cards, and other items may contain sensitive data related to your business, you can hold them responsible for protecting the security of these items. But managing the destruction of scrapped data is the responsibility of the employer. The employer's job is to verify whether all outdated payment cards and other data storage devices have been collected and permanently destroyed by a reputable shredding service.

Does your data security policy involve card destruction?

Card destruction issues need to be addressed in employee training materials and data security policies. The organizational leadership cannot expect employees to comply with the card destruction policy unless it is clearly defined. Including this policy in the training materials allows you to point out later in case you do need to punish employees for improperly destroying cards. It doesn't have to be complex; Your card destruction policy can basically be summarized as "all payment/access cards and ID cards must be collected in order to be destroyed by security services at the end of their lifecycle.

Collectibles are very important. Some employees may look at their home shredder with a built-in credit card slot and think, 'I can tear up this expired company credit card or plastic ID card myself,' resulting in an incorrect card, just like the image in this article. This is much easier than personally mailing or delivering the card and ID card to the personnel designated by your company to collect sensitive materials for crushing.

The problem is that you cannot verify after employees actually crush your company's sensitive data, or they secretly hold this data. Enterprises of any size may engage in internal fraud. Even if you trust your team, greedy or desperate individuals may try to use their insider identities to scam your business.

Educating employees on the card destruction policy will clearly inform them that your company is serious about card destruction. They should be aware that specific personnel in your organization or specific office will track outdated payment and access cards, badges, and any other company property that holds sensitive data. Any employee who wants to keep their ID card or access card when resigning knows not to bother, as your company will not let this happen. Northeast Data Destruction helps enterprises manage all their card destruction needs. Whether you have several expired company cards that need to be destroyed, or a box of old ID cards occupying space in your storage area, we can handle everything from safely extracting shredded materials to shredding paper using NAID certified shredding equipment, all of which are permanently destroyed. If you are willing, people in your industry can even witness this disaster. If you have any questions about the destruction of the security card, please feel free to inquire. Please contact me immediately.

When it comes to data security, there are many strategies and that can be used to protect sensitive information from being accessed or stolen by unauthorized individuals or entities.
Some common approaches data security includes using strong passwords and multi-factor authentication, encrypting data both in transit and at rest, regularly backing up data to prevent loss in case of a breach or system failure, and implementing firewalls and other network security measures to prevent unauthorized access.
Additionally, it's important to establish clear policies and procedures for handling and storing sensitive data, and to educate employees and stakeholders about best practices for data security to help prevent accidental breaches or mistakes. Ongoing monitoring, testing, and updating of security protocols is also crucial to staying ahead of potential threats and vulnerabilities.